Employee referral policy

<aside> 👓 At Soul Artists, we believe the best talent often comes through recommendations from our trusted employees. The Employee Referral Program is designed to encourage employees to refer qualified candidates for open positions, helping us grow our team with talented, passionate individuals who align with our mission and values.

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Scope

This policy applies to all full-time, part-time, and contract employees of Soul Artists, excluding temporary staff, interns, and individuals involved in the hiring decision for the referred candidate.

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Eligibility

• Referrals must be submitted for open positions listed on the Soul Artists careers page or communicated internally.

• Employees referring candidates must be actively employed at the time of referral and payout.

• Referrals cannot be made for immediate family members or individuals with whom the referring employee has a financial or business relationship.

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Referral Guidelines

Submitting a Referral:

• Employees must submit candidate referrals via the official referral form located at [Internal HR Portal or Referral Link].

• Include the candidate’s resume and any relevant information supporting their qualifications.

Eligible Positions:

• Only candidates applying for roles marked as eligible for the referral program qualify for rewards.

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Candidate Qualification:

• Referred candidates must meet the minimum qualifications for the role.

• The candidate must not have applied to Soul Artists in the past 12 months.

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Referral Validity:

• The referral remains valid for six months from the date of submission.

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Referral Bonus

Soul Artists offers a monetary bonus for successful referrals.

• Amount: [Insert Bonus Amount or Ranges for Different Roles].

• Payment Terms:

• The referral bonus will be paid in two installments:

50% upon the referred candidate’s successful completion of 30 days of employment.
50% upon the referred candidate’s successful completion of their probation period (e.g., 90 days).

• Bonuses are subject to applicable taxes and deductions.

Process

Submit Referral:

• Use the official referral submission process to refer a candidate for an open position.

Review & Interview:

• The Talent Acquisition team will review the candidate’s qualifications.

• Qualified candidates will be contacted for interviews.

Notification:

• Referring employees will be updated on the status of their referrals at each major stage (e.g., interview, offer, hire).

Bonus Payout:

• If the candidate is hired and meets the criteria, the referral bonus will be processed through the regular payroll cycle.

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Terms & Conditions

Non-Eligibility:

• Candidates referred for internships or temporary roles are not eligible for referral bonuses.

• Employees in senior leadership or HR roles involved in recruitment decisions are ineligible for this program.

Disqualification:

• Referrals made with incomplete or inaccurate information may be disqualified.

• Candidates who falsify information to secure employment will invalidate the referral.

Program Changes:

• Soul Artists reserves the right to amend or discontinue this program at any time.

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Recognition

In addition to monetary rewards, employees with a high volume of successful referrals will be recognized through internal awards or special incentives during company events.

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FAQs

Q: Can I refer someone for multiple positions?

Yes, but ensure the candidate meets the qualifications for each role.

Q: What if two employees refer the same candidate?

The bonus will be awarded to the first referral submission based on the timestamp in the system.

Q: Is the referral bonus taxable?

Yes, referral bonuses are subject to applicable taxes and deductions as per local regulations.

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Acknowledgment:

By participating in the Employee Referral Program, you acknowledge that you understand and agree to the terms outlined in this policy.

For any questions or clarifications, please contact **[email protected]**

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